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The parts of an MBA application

Most MBA applications ask for the same set of materials, with details that differ by school and by format. Here is what each part is for and how to prepare it.

The usual parts

Each school sets its own requirements, so treat this as a general map and follow each school's current instructions exactly.

  1. TRANSCRIPTS · ACADEMIC RECORD · 1 TranscriptsRecords from every college you attended
  2. RESUME · WORK HISTORY · 2 RésuméYour work history, kept to a page or two
  3. TEST SCORES · OR A WAIVER · 3 Test scoresWhere required, or a waiver request
  4. ESSAYS · YOUR OWN WORDS · 4 EssaysAnswers to the school’s questions
  5. RECOMMENDATIONS · REFEREES · 5 RecommendationsLetters from people who know your work
  6. INTERVIEW · BY INVITATION · 6 InterviewOften offered after a first review

Transcripts

Schools ask for records from every college or university you attended, including ones where you did not finish a degree. Many accept unofficial copies at first and ask for official transcripts if you are admitted. If you studied outside the country where you are applying, the school may ask for a credential evaluation or a translation. Order transcripts early, since some colleges take weeks to send them.

Résumé

An MBA résumé is a short summary of your work history, education and activities. Admissions readers look for what you achieved and what you were responsible for, so describe results and scope in plain words. Keep it to the length the school asks for, which is often one page.

Test scores or a waiver

Many programs ask for a graduate admissions test score. Common options include the GMAT, the GRE and, for some executive programs, the Executive Assessment. Some programs accept more than one test, and many offer test waivers based on work experience, earlier degrees or professional credentials. Policies change often, so read the school's current testing page. Applicants whose first language is not English may also need an English proficiency test.

Essays

Essay questions usually ask why you want an MBA, why now, and why this school. Some ask about a time you led, failed, or worked through a disagreement. Write in your own voice, answer the exact question, and keep to the word limit. Specific examples from your life and work make an essay easier to remember than broad claims.

Recommendations

Most programs ask for one or two recommendations. A current or former supervisor who has seen your work up close is often the best choice. A famous name who barely knows you helps less than a manager who can give real examples. Ask early, explain why you are applying, and share your résumé so your recommender can write specifics. Some executive programs also ask for a letter of employer support.

Interview

Many programs interview applicants, often by invitation after a first review. Interviews may be on campus, online or with an alumni volunteer near you. Expect questions about your career so far, your goals and your interest in the program. Practice saying your reasons for an MBA in a few clear sentences.

Deadlines and rounds

Many full-time programs accept applications in rounds, each with its own deadline and decision date. Part-time, executive and online programs often use rolling admissions or several start dates a year. There is also an application fee at most schools, and some offer fee waivers. Check the current calendar and costs on each school's admissions pages.

  1. List the programs you plan to apply to and note each deadline.
  2. Check each school's test policy and decide whether to test or request a waiver.
  3. Order transcripts and ask recommenders at least several weeks ahead.
  4. Draft essays, then revise them after a break of a few days.
  5. Review every part against the school's instructions before you submit.

Before you start gathering materials, the before you apply guide helps you check your reasons and timing.